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Administrative Assistant, Operations Coordination – Billerica, MA Hybrid

Locations US-MA-Billerica
Requisition ID
2024-12460
# of Openings Remaining
1
Position Type
Regular Full-Time

Your Role at Cabot

Cabot has an exciting opportunity for an Administration Assistant to join the team at the Billerica, MA Technology Center location.

This hands-on role supports both the Facility Operations Manager as well as other operations leaders through performing highly specialized, complex administrative activities in support of the function (i.e. external vendor management, invoicing, managing purchase orders, etc).


This role is based at the Billerica, MA, location, and is eligible to participate in Cabot’s Flexible Working Arrangement (hybrid) program as schedules allow.

How You Will Make an Impact

  • Administers specific on-going programs, processes or projects that require a high level of coordination with multiple parties, both internal and external.
  • Responds to requests for information and/or materials.  Provides information and guidance regarding program(s) or process being administered. (Provides information to finance regarding daily operations for multiple BU’s in Operations. Provides various utilities reports for Operations Manager to help maintain utility contracts.)
  • Reviews transactions and monitors for accuracy, completeness, and compliance with established rules and procedures. Identifies administrative problems and trends; recommends solutions. (Reviews spending vs. PO’s to maintain compliance to budgets. Reviews transactions for other onsite groups (CRT, BEAT) to ensure compliance with budgets.) 
  • Compiles, reviews, analyzes and summarizes information from various sources, prepares calculations, reports and graphics as necessary.  Independently determines methods of research and presentation of information. Conducts regular or ad hoc analyses of information. (Asked to complete a variety of reports for all operations within the department. Utilities, spending on waste disposal, financial analysis, inventory control in lab stockroom, offsite storage, etc.)
  • May maintain databases and run standard and ad-hoc reports as needed.  Provides user training. (Offsite storage database, utility usage database, tax spending ledgers, SH&E training, etc.) (Provide training on Coupa, Inventory Control in stockroom, SH&E training database.)
  • May monitor budget(s) and keep track of expenses. (All Operations budgets)
  • Modifies or develops administrative procedures. May provide leadership to other administrators. (Meets regularly with other site administrators, to share procedures and other helpful information)

What You Will Bring to Cabot

  • Secondary education required; High School diploma/GED is required, but post-secondary training (certificate program) or bachelor’s degree preferred.
  • 7+ years of progressive secretarial/administrative experience.
  • Experience with purchase order systems (i.e Coupa, JDE, etc).
  • Experience with invoicing and creating purchase orders.
  • Vendor management experience.
  • Strong proficiency in Excel (i.e. pivot tables, creating ad-hoc reports, etc).
  • Strong knowledge of administrative, office practices and techniques.  Very strong knowledge of Cabot’s policies and procedures, particularly as they apply to specific functional area.
  • Expert in the use of office equipment and related software packages, including spreadsheets, databases, and presentation applications. 
  • Excellent verbal and written communication skills.  Ability to interface with internal managers and employees at all levels as well as senior-level external parties. 
  • Organization skills. Ability to keep track of multiple details and establishing priorities. 
  • Excellent attention to details and ability to perform basic calculations. 

 

How We’ll Support Your Success:

  • Dynamic, Flexible, Hard Working, Team Environment – We are busy, collaborative, growing, and we are doing really meaningful work.
  • Hybrid Work Environment – The autonomy to both work from home 2 days a week and develop/sustain colleague relationships in the office 3 days a week.
  • Benefits, Vacation, Etc. – We offer a competitive package of benefits.
  • Feedback – we are committed to giving and receiving feedback in a direct and open fashion.
  • Support – you are part of a team and deserve to feel encouraged and supported. You will be part of a team that cares about you personally and professionally. Our success depends on your success.

 

 

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About Cabot


Cabot Corporation (NYSE: CBT) is a leading global specialty chemicals and performance materials company headquartered in Boston, Massachusetts, USA.

Our businesses deliver a broad range of products and solutions to customers in every corner of the globe, serving the transportation, infrastructure, environment and consumer industry sectors. We bring the power of innovative chemistry to solve customers' challenges today while preparing them to meet tomorrow’s needs. Our commitment to innovation is driven by a passion to advance our customers' businesses through our deep understanding of their applications and the global trends that impact their operations.

Innovation that drives sustainability

Many of the world’s greatest sustainability challenges are fundamentally chemistry problems. We can convert the mobility sector from internal combustion engines to electric vehicles, but this requires batteries with greater range and lower cost. This is fundamentally a chemistry challenge. We can have a zero-energy building, but this requires high performance insulation, efficient solar panels, and energy storage solutions. Each of these are fundamentally chemistry challenges.

At Cabot, we bring the power of innovative chemistry and a spirit of partnership with our customers to advance solutions that will enable a sustainable future. Our strength in research and development is a major reason why we have been an industry leader for more than 135 years in products such as reinforcing and specialty carbons, battery materials, aerogel, fumed metal oxides, inkjet colorants, masterbatches and conductive compounds.

Our employees around the world are united by our shared purpose: Creating materials that improve daily life and enable a more sustainable future. Through our corporate strategy, “Creating for Tomorrow,” we are focused on our core strengths to lead in performance and sustainability – today and into the future.


EEO/AA Employer/Vet/Disabled/RC14001


Realizing we function better together than individually, Cabot Corporation is proud to be an equal opportunity employer. We are committed to fostering an inclusive culture that embraces our differences and to empower employees to achieve exceptional results, without consideration of sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation for employees’ and applicants’ disabilities or religious beliefs and practices, in accordance with applicable law.

Cabot is committed to supporting and maintaining a safe and environmentally focused working environment. All employees are expected to uphold this commitment in every position.

Nondiscrimination Policy with Respect to Discussion of Pay


This is to advise that it is the policy of Cabot Corporation not to discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This policy, however, shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as part of that employee's essential job functions (such as in payroll or HR) discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless that disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing or other action, including an investigation conducted by Cabot, or otherwise as required by law.

Pre-Employment Drug Testing and Background Checks


Cabot is proud to operate as a drug-free workplace. All applicants conditionally offered a position must (a) complete and pass a background check and (b) complete a drug test and receive an acceptable test result. For certain manufacturing, quality and production positions, a pre-employment physical may be required.

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